Finding the Perfect Office Space: A Guide for Medium-Sized Teams of 10-20 Employees

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Finding the perfect office space for your team can be daunting. Whether you’re a burgeoning tech start-up or an established creative agency, the right office space can significantly impact your team’s productivity, collaboration, and overall job satisfaction. This blog will guide you through the key considerations and steps to secure an ideal workspace.

Assessing your team’s needs

Before jumping on Google and arranging viewings, it’s important to understand your team’s specific requirements thoroughly. Conduct an internal survey or hold a meeting to gather insights on what your team values most in an office environment. Key factors to consider include:

  • Location: Proximity to public transport, amenities, and clients can influence convenience and morale.
  • Size and Layout: Ensure sufficient space for individual workstations, meeting rooms, and communal areas.
  • Facilities: High-speed internet, kitchen facilities, and ergonomic furniture are non-negotiables for most modern teams.
  • Flexibility: Consider whether you need a space that can adapt to potential growth or reconfiguration.

Budget considerations

Establishing a clear budget is paramount. In addition to the monthly rent, account for additional costs such as utilities, maintenance, insurance, and potential fit-out expenses. It’s wise to allocate a contingency fund for unexpected costs. Remember, the most expensive option isn’t always the best; value for money should be your guiding principle.

For small teams in London, co-working spaces can offer a budget-friendly and flexible alternative to traditional office leases. They provide essential amenities, foster networking opportunities, and allow for scalability as the team grows. The Hub allows teams to work in the heart of London without the huge price tag.

Location, Location, Location

The location of your office can profoundly impact your team’s daily experience and your company’s brand image. Central locations may offer prestige and convenience but often come with higher costs. Conversely, a suburban office might be more affordable and provide a quieter environment. Key factors to consider include:

  • Commute: A location with good transport links will ease daily travel for your team and attract a wider talent pool.
  • Neighbourhood: Consider the area’s safety, amenities, and vibrancy. Nearby cafes, gyms, and parks can enhance work-life balance.
  • Client Access: If regular client visits are part of your business, an easily accessible location is crucial.

The Brew currently has 18 coworking locations with offices in London, Edinburgh, Cardiff and many other places across the UK. A number of our coworking spaces are located in Shoreditch, an area synonymous with some of the UK’s best and brightest talent.

Space and design

The design and layout of your office should reflect your company culture and foster productivity. Open-plan offices encourage collaboration but may require quiet zones to prevent distractions. Private offices or meeting rooms are essential for confidential discussions and focused work. Consider the following elements:

  • Ergonomics: Comfortable, adjustable seating and desks are vital for health and efficiency.
  • Breakout areas: Create spaces for relaxation and informal meetings to enhance team cohesion and creativity.
  • Aesthetics: A well-designed office that aligns with your brand identity can inspire pride and motivation in your team.

Technological infrastructure

Robust technological infrastructure is a non-negotiable. Ensure the office space can support your technological needs, including:

  • Internet connectivity: High-speed, reliable internet is a must for any modern office.
  • Power outlets: Sufficient and conveniently placed power outlets are essential for productivity.
  • IT Support: Check if the building provides on-site IT support or if you’ll need to arrange your own.

Lease terms and flexibility

Look for flexibility regarding lease length, renewal options, and the ability to sublet or expand the space. Negotiate terms that align with your business’s growth trajectory and financial forecasts.

The Brew offers a plug-and-play experience, allowing you to get started straight away. Our office spaces are designed for ultimate flexibility, with membership agreements starting at a minimum of two months and the option to stay as long as you need. All business rates and bills are included in the price, with no hidden fees.

Sustainability and well-being

A growing number of companies are prioritising sustainability and employee well-being. Consider office spaces with green certifications, such as BREEAM, which indicate a commitment to environmental standards. Features like good ventilation, green spaces, and sustainable materials create a healthier and more attractive work environment.

Viewing and decision-making

Once you’ve shortlisted potential spaces, arrange viewings to get a true feel for each option. If possible, take your team along to gather their impressions and ensure the space meets their expectations. Create a checklist to compare each space against your criteria.

Finding the perfect office space for a medium-sized team involves balancing numerous factors, from location and budget to design and technological infrastructure. By prioritising your team’s needs and fostering an environment that supports productivity and well-being, you’ll create a workspace that enhances daily operations and drives your company’s growth and success. Remember, the right office space is more than just a workplace; it’s a foundation for your company’s future.